This Recruitment Privacy Notice explains the type of information HPAI LLC, its parent company, subsidiaries and/or affiliated companies (together High Potentials AI) will process during the recruitment cycle, why we process it and how that processing may affect you. Your use of High Potentials AI services, which includes websites, SMS, APIs, emails notifications, applications, buttons, embeds, ads and our other covered services is covered by theHigh Potentials AI Privacy Policy. Your use of High Potentials AI services is covered by the High Potentials AI Privacy Notice.
What do we mean by “personal data” and “processing”?
“Personal data” is information relating to you (or from which you may be identified) which is processed by automatic means or which is (or is intended to be) part of a structured manual filing system. It includes not only facts about you, but also intentions and opinions about you.
Data “processed automatically” includes information held on, or relating to use of a laptop, mobile phone or other device.
“Processing” means doing anything with the data. For example, it includes collecting it, keeping it, sharing it and deleting it.
In some jurisdictions, certain data is considered to be “sensitive personal data” or “special category data”. Depending on the jurisdiction in question, this may include personal data that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, health, sexual orientation, sex life, trade union membership and genetic and biometric data and in some cases, precise geolocation. Sensitive personal data is subject to special protection as required in the relevant jurisdiction.
When this Notice mentions “we,” “us,” or “our,” we’re referring to High Potentials AI and the High Potentials AI group company that you are applying to.
Your personal data and where it comes from
We process your personal data for the purposes of fulfilling our recruitment practices. Some of the personal data that we process about you comes from you. For example, you tell us your contact details. Other personal data about you is generated from references and third party companies such as recruitment agencies and platforms like LinkedIn and also internally during the course of our recruitment process. We also use website tracking software which allows us to better understand how applicants interact with our website and our recruitment process.
Your data will be seen internally by managers, recruiters, administrators and HR.
How long do we keep your personal data?
If you are successful in your application your data will be kept as part of your work record and you will be provided additional information about how it is processed and why. If you are unsuccessful, your data will be deleted as required under applicable law and in accordance with our retention practices.
Transfers of personal data
Your personal data may be collected, used, processed, stored or disclosed by us and our service providers outside your home jurisdiction, including in the U.S., and in some cases, other countries. Although other countries may have data protection laws that are different from the local laws in your country, High Potentials AI only transfers personal data to another country (including between High Potentials AI companies), in accordance with applicable privacy laws, and provided there is adequate protection in place for the data. High Potentials AI relies on the European Commission’s Standard Contractual Clauses for transfers of personal data between the High Potentials AI group companies, which require all group companies to protect personal data they process from the European Economic Area in accordance with EU data protection laws. Our Standard Contractual Clauses can be provided on request.
We will ensure your personal data is treated in accordance with this Privacy Notice, the terms in our applicable Data Protection Agreements and Standard Contractual Clauses or another valid transfer mechanism, if available, wherever we process it.
Legal grounds for processing personal data
What are the grounds for processing?
Some countries require us to provide information about the various legal grounds we rely on when we process your data. We have summarized these grounds as “Legal Obligation” and “Legitimate Interest” and we outline what each of those terms mean in this table:
Term
Ground for processing
What it means
Legal
Obligation
Processing necessary
to comply with our
legal obligations
Ensuring we perform our legal and regulatory obligations. For
example, we are required to provide a safe place of work and avoid
unlawful discrimination.
Legitimate
Interests
Processing necessary
for our or a third
party’s legitimate
interests
We or a third party have legitimate interests in carrying on, managing
and administering our respective businesses effectively and properly
and in connection with those interests processing your data.
Consent
You have given specific
express consent to
processing your data
In general, processing of your data in connection with our
recruitment process will not be conditional on your consent. But
there may be occasions where we do specific things (such as seek to
monitor diversity) and rely on your express consent in doing so.
Processing sensitive personal data
If we process sensitive personal data about you, as well as ensuring that one of the grounds for processing above applies, we will make sure that one or more of the grounds for processing sensitive personal data applies.
Further information on the data we process and our purposes
Examples of the data we process and the grounds on which we process data are set out in the table below. The examples in the table
cannot, of course, be exhaustive:
This Recruitment Privacy Notice explains the type of information HPAI LLC, its parent company, subsidiaries and/or affiliated companies (together High Potentials AI) will process during the recruitment cycle, why we process it and how that processing may affect you. Your use of High Potentials AI services, which includes websites, SMS, APIs, emails notifications, applications, buttons, embeds, ads and our other covered services is covered by theHigh Potentials AI Privacy Policy. Your use of High Potentials AI services is covered by the High Potentials AI Privacy Notice.
What do we mean by “personal data” and “processing”?
“Personal data” is information relating to you (or from which you may be identified) which is processed by automatic means or which is (or is intended to be) part of a structured manual filing system. It includes not only facts about you, but also intentions and opinions about you.
Data “processed automatically” includes information held on, or relating to use of a laptop, mobile phone or other device.
“Processing” means doing anything with the data. For example, it includes collecting it, keeping it, sharing it and deleting it.
In some jurisdictions, certain data is considered to be “sensitive personal data” or “special category data”. Depending on the jurisdiction in question, this may include personal data that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, health, sexual orientation, sex life, trade union membership and genetic and biometric data and in some cases, precise geolocation. Sensitive personal data is subject to special protection as required in the relevant jurisdiction.
When this Notice mentions “we,” “us,” or “our,” we’re referring to High Potentials AI and the High Potentials AI group company that you are applying to.
Your personal data and where it comes from
We process your personal data for the purposes of fulfilling our recruitment practices. Some of the personal data that we process about you comes from you. For example, you tell us your contact details. Other personal data about you is generated from references and third party companies such as recruitment agencies and platforms like LinkedIn and also internally during the course of our recruitment process. We also use website tracking software which allows us to better understand how applicants interact with our website and our recruitment process.
Your data will be seen internally by managers, recruiters, administrators and HR.
How long do we keep your personal data?
If you are successful in your application your data will be kept as part of your work record and you will be provided additional information about how it is processed and why. If you are unsuccessful, your data will be deleted as required under applicable law and in accordance with our retention practices.
Transfers of personal data
Your personal data may be collected, used, processed, stored or disclosed by us and our service providers outside your home jurisdiction, including in the U.S., and in some cases, other countries. Although other countries may have data protection laws that are different from the local laws in your country, High Potentials AI only transfers personal data to another country (including between High Potentials AI companies), in accordance with applicable privacy laws, and provided there is adequate protection in place for the data. High Potentials AI relies on the European Commission’s Standard Contractual Clauses for transfers of personal data between the High Potentials AI group companies, which require all group companies to protect personal data they process from the European Economic Area in accordance with EU data protection laws. Our Standard Contractual Clauses can be provided on request.
We will ensure your personal data is treated in accordance with this Privacy Notice, the terms in our applicable Data Protection Agreements and Standard Contractual Clauses or another valid transfer mechanism, if available, wherever we process it.
Legal grounds for processing personal data
What are the grounds for processing?
Some countries require us to provide information about the various legal grounds we rely on when we process your data. We have summarized these grounds as “Legal Obligation” and “Legitimate Interest” and we outline what each of those terms mean in this table:
Term
Ground for processing
What it means
Legal
Obligation
Processing necessary
to comply with our
legal obligations
Ensuring we perform our legal and regulatory obligations. For
example, we are required to provide a safe place of work and avoid
unlawful discrimination.
Legitimate
Interests
Processing necessary
for our or a third
party’s legitimate
interests
We or a third party have legitimate interests in carrying on, managing
and administering our respective businesses effectively and properly
and in connection with those interests processing your data.
Consent
You have given specific
express consent to
processing your data
In general, processing of your data in connection with our
recruitment process will not be conditional on your consent. But
there may be occasions where we do specific things (such as seek to
monitor diversity) and rely on your express consent in doing so.
Processing sensitive personal data
If we process sensitive personal data about you, as well as ensuring that one of the grounds for processing above applies, we will make sure that one or more of the grounds for processing sensitive personal data applies.
Further information on the data we process and our purposes
Examples of the data we process and the grounds on which we process data are set out in the table below. The examples in the table
cannot, of course, be exhaustive:
This Recruitment Privacy Notice explains the type of information HPAI LLC, its parent company, subsidiaries and/or affiliated companies (together High Potentials AI) will process during the recruitment cycle, why we process it and how that processing may affect you. Your use of High Potentials AI services, which includes websites, SMS, APIs, emails notifications, applications, buttons, embeds, ads and our other covered services is covered by theHigh Potentials AI Privacy Policy. Your use of High Potentials AI services is covered by the High Potentials AI Privacy Notice.
What do we mean by “personal data” and “processing”?
“Personal data” is information relating to you (or from which you may be identified) which is processed by automatic means or which is (or is intended to be) part of a structured manual filing system. It includes not only facts about you, but also intentions and opinions about you.
Data “processed automatically” includes information held on, or relating to use of a laptop, mobile phone or other device.
“Processing” means doing anything with the data. For example, it includes collecting it, keeping it, sharing it and deleting it.
In some jurisdictions, certain data is considered to be “sensitive personal data” or “special category data”. Depending on the jurisdiction in question, this may include personal data that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, health, sexual orientation, sex life, trade union membership and genetic and biometric data and in some cases, precise geolocation. Sensitive personal data is subject to special protection as required in the relevant jurisdiction.
When this Notice mentions “we,” “us,” or “our,” we’re referring to High Potentials AI and the High Potentials AI group company that you are applying to.
Your personal data and where it comes from
We process your personal data for the purposes of fulfilling our recruitment practices. Some of the personal data that we process about you comes from you. For example, you tell us your contact details. Other personal data about you is generated from references and third party companies such as recruitment agencies and platforms like LinkedIn and also internally during the course of our recruitment process. We also use website tracking software which allows us to better understand how applicants interact with our website and our recruitment process.
Your data will be seen internally by managers, recruiters, administrators and HR.
How long do we keep your personal data?
If you are successful in your application your data will be kept as part of your work record and you will be provided additional information about how it is processed and why. If you are unsuccessful, your data will be deleted as required under applicable law and in accordance with our retention practices.
Transfers of personal data
Your personal data may be collected, used, processed, stored or disclosed by us and our service providers outside your home jurisdiction, including in the U.S., and in some cases, other countries. Although other countries may have data protection laws that are different from the local laws in your country, High Potentials AI only transfers personal data to another country (including between High Potentials AI companies), in accordance with applicable privacy laws, and provided there is adequate protection in place for the data. High Potentials AI relies on the European Commission’s Standard Contractual Clauses for transfers of personal data between the High Potentials AI group companies, which require all group companies to protect personal data they process from the European Economic Area in accordance with EU data protection laws. Our Standard Contractual Clauses can be provided on request.
We will ensure your personal data is treated in accordance with this Privacy Notice, the terms in our applicable Data Protection Agreements and Standard Contractual Clauses or another valid transfer mechanism, if available, wherever we process it.
Legal grounds for processing personal data
What are the grounds for processing?
Some countries require us to provide information about the various legal grounds we rely on when we process your data. We have summarized these grounds as “Legal Obligation” and “Legitimate Interest” and we outline what each of those terms mean in this table:
Term
Ground for processing
What it means
Legal
Obligation
Processing necessary
to comply with our
legal obligations
Ensuring we perform our legal and regulatory obligations. For
example, we are required to provide a safe place of work and avoid
unlawful discrimination.
Legitimate
Interests
Processing necessary
for our or a third
party’s legitimate
interests
We or a third party have legitimate interests in carrying on, managing
and administering our respective businesses effectively and properly
and in connection with those interests processing your data.
Consent
You have given specific
express consent to
processing your data
In general, processing of your data in connection with our
recruitment process will not be conditional on your consent. But
there may be occasions where we do specific things (such as seek to
monitor diversity) and rely on your express consent in doing so.
Processing sensitive personal data
If we process sensitive personal data about you, as well as ensuring that one of the grounds for processing above applies, we will make sure that one or more of the grounds for processing sensitive personal data applies.
Further information on the data we process and our purposes
Examples of the data we process and the grounds on which we process data are set out in the table below. The examples in the table
cannot, of course, be exhaustive:
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